Grant County Clerk Contact
Grant County uses a unified clerk structure for court records. The office name from the State Court Structure Map is Clerk of the Circuit Court. The current Clerk is Pam Harris. Official local pages describe the Clerk as a constitutional officer, elected for a four-year term and limited to two consecutive terms. The Clerk is a ministerial officer and custodian of the courts' records and seal. The office accepts filings that start litigation, issues process, records judgments and orders, manages court information, handles child support and traffic-ticket payments, issues marriage licenses, and keeps probate-related records.
The Clerk page also says the office receives court fines and judgments and pays out judgment funds to the party entitled to receive them by court order, except tax judgments collected by the county treasurer. The Clerk conducts elections as a member of the county election board, certifies election results to the Indiana Election Division, issues licenses and certificates, registers bail agents, and may solemnize marriages under state law. The local FAQ adds that the Grant County Clerk's Office no longer performs marriage ceremonies.
Grant County Clerk of the Circuit Court
Clerk: Pam Harris
101 E 4th St, 1st Floor
Marion, IN 46952
(765) 668-8121
Fax: (765) 668-6541
Email: pharris@grantcounty.net
8:00 a.m.-4:00 p.m. Monday-Friday
The Grant County Clerk FAQ source is an approved image for the Clerk page.
The FAQ is important because it gives local marriage-license hours, ID rules, payment limits, and traffic plea instructions that do not appear in generic state summaries.
Grant County Clerk Record Duties
The Grant County Clerk of the Circuit Court is the county-level office for official court records. MyCase gives public access to case data and some documents, but Indiana court guidance says the official record comes from the maintaining court. That makes the Clerk the fallback for documents not online, certified copies, older files, official balances, and court records that require staff review. The Clerk also handles practical routing across court divisions because Grant County has Circuit Court, three Superior Courts, Gas City City Court, Marion City Court, and a Juvenile Court magistrate role.
- Accepts filings that commence litigation and receives pleadings for court files.
- Maintains the courts' records and seal and records judgments and orders.
- Issues process and manages court information, child support, and traffic-ticket payments.
- Issues marriage licenses and keeps wills and matters of trust in probate proceedings.
- Conducts election-related duties as a member of the county election board.
Departmental contacts from the court staff directory include Clerk of the Courts and Clerk's Office / Divorce Records at (765) 668-8121, Marriage & Child Support at (765) 668-6542, Traffic Violation / Small Claims Court at (765) 668-7145, Voter Registration at (765) 664-9880, Election / Absentee Voters at (765) 668-7458, and Prosecuting Attorney Child Support at (765) 662-2129.
Request Grant County Certified Copies
A certified copy is the Clerk's official copy of a court document. It may be needed for divorce decrees, judgments, name-related filings, probate letters, or other records where an agency requires proof from the issuing court. Public MyCase documents can help identify the case and docket entry, but a downloaded online document is not a substitute for a Clerk-certified copy when certification is required.
- Search MyCase for the Grant County case number, court code, party names, and document title.
- Confirm whether the case is public, restricted, sealed, or missing from online access.
- Contact the Grant County Clerk at (765) 668-8121 or visit 101 E 4th St, 1st Floor, Marion.
- Ask for the current plain-copy, certification, and mailing fees before sending payment.
- Request the certified copy from the Clerk, not from a third-party search result.
Note: Indiana courts state that documents not available online should be requested from the clerk's office in the county where the case is being heard.
Grant County Request Fields
The research did not locate a full official Grant County Clerk copy-request form in static HTML. The best records request inventory comes from the researched portals, the Clerk's local FAQ, and the facts a clerk needs to locate a court file. Include enough detail to match the file without asking staff to guess between similar names or case types.
| Field | Required | Notes |
|---|---|---|
| Case number | Strongly preferred | Grant County court identifiers include 27C01, 27D01, 27D02, 27D03, 27H01, and 27H02. |
| Party names | Yes if no case number | Use full names and any known business name. |
| Court or division | Helpful | Examples include Grant Circuit, Superior 1, Superior 2, Superior 3, Gas City City Court, and Marion City Court. |
| Document type | Yes | Examples include decree, judgment, order, will, letters, docket entry, or certified copy. |
| Copy type | Yes | State whether a plain copy or certified copy is needed. |
| Requester contact | Yes | Include phone, mailing address, or email so staff can confirm fees and access limits. |
Grant County Clerk Fee Schedule
The official research found several local payment facts, but it did not locate an official Grant County Clerk HTML fee table for plain court copies, certified court copies, or certification fees. Those amounts should be confirmed with the Clerk before mailing a request. Known fees and payment rules from the local Clerk FAQ and prosecutor FAQ are listed separately from copy fees that require confirmation.
| Item | Amount |
|---|---|
| Indiana resident marriage license | $18.00, cash or money order only |
| Out-of-state resident marriage license | $60.00, cash or money order only |
| Infraction deferral six-month program | $192.50 |
| Infraction deferral twelve-month program | $252.50 |
| Traffic ticket mail payment | Money order or cashier's check only, no personal check |
| Certified court copies | Contact Clerk for current copy and certification fees |
Grant County Clerk Forms
The researched form inventory includes local and statewide channels rather than a single static Clerk form page. Marriage applicants start through the state marriage application and finish at the Grant County Clerk. Infraction deferral uses an official AccessGov form linked by the prosecutor, and out-of-state-license users must send a driving record by email or fax under the captured result. Court-record copies fall back to the Clerk when the document is not available online.
- Indiana marriage license online application - start the license process before appearing at the Clerk's Office.
- Grant County infraction deferral form - official AccessGov form linked by the prosecutor.
- Indiana MyCase - search case numbers, parties, public dockets, and document links.
The Grant County Public Defenders source is the second approved Clerk page image.
That source is not a copy request form, but it sits in the same Grant County courts site and supports routing court users to the proper office rather than to the Clerk for legal advice.
Grant County Clerk Access Channels
Use MyCase first for public case lookup. Use the Grant County Clerk counter for official certified copies, documents not available online, older or non-digitized records, divorce decrees, probate files, and official financial balances. Use the court staff directory for direct phone routing when a question belongs to a court, traffic desk, marriage and child-support contact, or election office. Use mail for eligible traffic payments only when the local instructions allow it, and use the exact payment method stated by the Clerk FAQ.
The Clerk page warns about a scam involving a collection agency calling citizens and demanding payment while threatening liens. The Clerk's Office says it will never make a phone call for collections and would never threaten to put a lien on a home. Questions about that warning go to (765) 668-8121. That local warning is important because court fines, judgments, and traffic debts may appear in public case records.